Secure device monitoringSupply levels and page counts
For eligible networked HP printers
Never chase toner again.
United Imaging monitors supply levels, anticipates replacement needs and coordinates the correct genuine HP toner before your team runs out.
Genuine HP suppliesRight-time fulfillmentFlexible approval workflow
Right cartridge, every timeMapped to each enrolled device
Automatic fulfillmentReduce rush and overnight orders
Agreement pricingConsistent pricing for the term
Remove the busywork
Your printers should alert the supply chain—not your employees.
Manual toner management creates avoidable interruptions, excess inventory and ordering errors. Automatic replenishment turns supply management into a predictable background process.
Stop checking toner levels manually
Eligible networked devices report supply status so staff do not need to inspect each printer or maintain spreadsheets.
Reduce ordering mistakes
The toner model is mapped to the printer, device location and delivery destination before fulfillment.
Avoid last-minute shipping
Predictive thresholds help create orders early enough to reduce emergency purchases and costly rush delivery.
Keep less toner on the shelf
Right-time replenishment can reduce the need to stock large quantities of cartridges across departments or locations.
How it works
From device signal to doorstep in four coordinated steps.
The program is configured around your printer fleet, usage patterns, supply thresholds and preferred approval process.
Connect eligible devices
A secure monitoring application is configured for approved networked HP printers and associated locations.
Fleet onboardingMonitor supply levels
The system reads supply status and page counts, then evaluates usage and reorder thresholds.
Automated visibilityConfirm the right order
When a threshold is met, the appropriate toner order is created. Your workflow can include notification and approval.
Your approval rulesDeliver to the right location
United Imaging coordinates shipment of the matched OEM toner to the designated device, user or site.
Right-time deliveryAlready using print-management software? United Imaging can review compatibility with supported fleet-monitoring environments.Ask about integration
Program benefits
A simpler supply program for IT, purchasing and every printer user.
The value extends beyond convenience: fewer disruptions, less administrative work, cleaner inventory and more consistent purchasing.
Genuine HP toner
Receive OEM supplies selected for the enrolled HP device rather than relying on ad hoc cartridge matching.
Correct supply fulfillment
Device-to-cartridge mapping helps prevent ordering errors and mismatched toner arriving at the wrong department.
Less downtime
Proactive replenishment is intended to place supplies on site before a device reaches an empty condition.
Streamlined purchasing
Reduce repetitive supply requests and give purchasing teams a more consistent process across the printer fleet.
Lower local inventory
Right-time delivery can limit the number of spare cartridges that must be stored in closets or supply rooms.
Consistent agreement pricing
Qualifying programs can provide locked-in toner pricing for the applicable agreement term.
Manual vs. automatic
Replace a reactive process with an organized one.
See how the day-to-day workflow changes when monitoring, matching and fulfillment are coordinated through one program.
WorkflowManual orderingAutomatic program
Check supply levelsStaff checks devicesMonitored automatically
Identify cartridgeLook up modelMapped to device
Create orderSubmit requestThreshold-triggered
Approval controlsVaries by requestConfigured workflow
Delivery destinationEntered manuallyMapped location
Emergency shipmentsMore likelyReduced through planning
Security & privacy
Focused monitoring—not access to your documents.
The replenishment workflow is designed around operational printer data needed to manage supplies.
Secure applicationConfiguration and deployment are reviewed with your IT team.
Limited operational dataThe program focuses on supply levels, page counts, device identity and assigned location.
No document-content requirementToner replenishment does not require reading the contents of files users print.
Enrolled printer
Reports toner percentage, page count, device identity and configured location.
Secure replenishment workflow
Evaluates supply thresholds and coordinates the mapped toner shipment.
Supply levelPage countDevice IDLocationNo document content
Program fit
A strong fit for organizations with distributed HP printer fleets.
United Imaging will validate device eligibility, network access, delivery locations and purchasing preferences during assessment.
Consider the program when your team manages:
- Multiple networked HP printers across departments, floors or offices
- Frequent toner orders that consume IT or purchasing time
- Remote locations where local staff should not manage supplies
- Strict device-to-location delivery requirements
- A preference for genuine HP toner and consistent agreement pricing
Smaller fleets may also qualify. United Imaging can recommend the most practical supply workflow based on usage.
Assessment and onboarding typically cover:
- Printer models, serial numbers and network connectivity
- Monthly print volumes and current supply-ordering process
- Device names, departments and physical delivery addresses
- Notification recipients and order-approval preferences
- Existing fleet-management tools or RMS environment
Final compatibility, scope, pricing and contract terms are confirmed by United Imaging before enrollment.
Administrative time estimator
See how repetitive toner ordering adds up.
Adjust the assumptions below for a directional estimate of manual purchasing time. This is not a quote or guaranteed savings calculation.
Your current process
Assumes each manual order includes checking supply, identifying the cartridge, creating the request and coordinating delivery.
Estimate manual toner administration.
Move the sliders to approximate your printer fleet and ordering activity.
DIRECTIONAL ANNUAL ESTIMATE96Manual orders per year $1,094Estimated admin cost 25Devices being supported Illustrative estimate only. Actual time, costs and program impact vary by fleet, organization, workflow, usage and agreement.
Your team may spend 29 hours per year managing toner orders.
Automatic replenishment may reduce much of this repetitive work while improving visibility and supply accuracy.
Frequently asked questions
What teams usually ask before enrolling.
United Imaging can provide device-specific guidance after reviewing your fleet and network environment.
When an enrolled device reaches its configured reorder threshold, the workflow can create the appropriate supply order. Notifications and approval steps can be configured based on your organization process.
The program focuses on operational data needed for supply management, such as supply levels, page counts, device identity and assigned location. It does not need the content of printed documents.
Each enrolled printer is mapped to a designated location and delivery destination during onboarding. Device and location communications help confirm that the right toner goes to the right place.
Approval and notification preferences are reviewed during setup. United Imaging can explain the supported workflow options for your organization and monitoring platform.
The current United Imaging program information references integration with PrintFleet and FMAudit, as well as the possibility of pairing with a customer RMS server. Compatibility should be confirmed for your specific environment.
Eligibility depends on the printer model, network connectivity, monitoring compatibility and program requirements. United Imaging will validate devices before enrollment.
United Imaging program describes special locked-in toner pricing for the length of the applicable agreement. Final pricing, term and product scope are documented in the proposal.
Get started
Let your printers tell us when toner is needed.
Share a few details about your HP printer fleet. A United Imaging specialist can review eligibility and recommend an enrollment approach.
- Printer and toner compatibility review
- Monitoring and security discussion
- Customized fulfillment and approval plan
Request an HP Auto Toner assessment
Tell us about your organization and printer fleet.